Job Assignment

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Introduction

A Job Assignment (Surat Tugas) is the work order document that assigns employees to carry out a job at a specific rolling stock, for a specific customer, within a specific time period. Every Job Assignment moves through the status flow: Draft → Waiting for Approval → Approved → Confirmed.

Glossary

Term	Explanation
Submit (Ajukan)	Move the Job Assignment from Draft to Waiting for Approval.
Approve (Setujui)	Approve a Job Assignment that is Waiting for Approval.
Confirm (Konfirmasi)	Confirm a Job Assignment that is Approved.
Purpose (Keperluan)	The purpose/objective of the assignment, entered as text on the Job Assignment.
Export	Download data (per the active filter) as an Excel file.

Prerequisites

• A stable internet connection.
• An active account with permission to access the Job Assignment page.
• For the Approve action: a default signature must already be set in Profile.

Step-by-Step Guide

Viewing and Searching Job Assignments

Goal: find a specific Job Assignment among all recorded data.

Steps:

1. Open the Job Assignment page. The system shows a list with columns: number, start date, end date, duration (days), customer, rolling stock, Purpose, and status.
2. Type a free keyword in the Search field to find a specific Job Assignment.
3. Use the Status and Date Range filters available directly on the toolbar.
4. Click Advanced Filter to open additional filter options: Work Order Category, Customer, and Rolling Stock. An active filter is shown as a number badge on the Advanced Filter button.
5. Click Reset Filter to clear the active filter.

Expected Result: the Job Assignment list shows results matching your search keyword and chosen filter.

Acting on a Job Assignment

Goal: view, edit, process the status flow, or export a Job Assignment. Available actions depend on the Job Assignment's status and your permissions.

Steps:

1. Click View on a Job Assignment row to open the full detail in a dialog.
2. Click Edit to change the Job Assignment. This action isn't restricted by status in the list UI.
3. Click Submit to move a Draft Job Assignment to Waiting for Approval. This action is only available for Draft status.
4. Click Approve to move a Waiting for Approval Job Assignment to Approved. This action requires a default signature already set in Profile.
5. Click Confirm to move an Approved Job Assignment to Confirmed.
6. Click Delete to delete a Job Assignment. This action is only available for Draft status.
7. Click Export to download the list (per the active filter) as an Excel file.

Warning: deleting a Job Assignment can't be undone, and is only available while the Job Assignment's status is still Draft.

Expected Result: the Job Assignment's status or data changes according to the action you performed. See the Creating a Job Assignment and Approval & Confirmation pages for details on each flow.

Troubleshooting / FAQ

Question / Issue	Solution
The Approve button can't be clicked, or the system rejects it.	Make sure your account already has a default signature set in Profile.
The Submit, Approve, Confirm, or Delete button doesn't appear on a Job Assignment.	These actions only appear at the matching Job Assignment status and depend on your account's permissions.